Bay Leaf Communications Team
Project Turnaround Times
The Communications team operates within established timelines to ensure efficient delivery of projects. The following is a general guideline on what turnaround times usually look like for the Comms team. During busier media seasons (like Christmas, the Fall, etc.), turnaround times might be extended. We always recommend that you plan your media projects as far in advance as possible.
General Guidelines
Document (Less than 3 pages) - Submit at least 10 BUSINESS DAYS* before you need to start using the final files.
Examples: Formatting a document, designing a sign up form, etc. Think of this section as a document that you'd like formatted and printed in house.
Document (More than 3 pages) - Submit at least 20 BUSINESS DAYS* before you need to start using the final files.
Examples: Formatting any multi-page document. Think of this section as a document that you'd like formatted and printed in house.
Graphic (Digital, Screen-Friendly) - Submit at least 12 BUSINESS DAYS* before you need to start using the final files.
Examples: Announcement slide, PowerPoint Presentation, etc.
Graphic (Print) - Submit at least 18 BUSINESS DAYS* before you need to start using the final files.
Examples: Postcards, posters, brochures, business cards, etc.
Graphic (Signage) - Submit at least 20 BUSINESS DAYS* before you need to start using the final files.
Examples: Yard signs, feather flags, banner stands, exhibit walls, etc.
Graphic (Social Media) - Submit at least 12 BUSINESS DAYS*before you need to start using the final files.
Examples: Instagram/Facebook graphics, Scripture artwork, etc.
Email Blast - Submit 14 BUSINESS DAYS* before sending your designed email.
Example: A stand-alone email campaign that you need to be designed in addition to your email newsletters and event promotions.
Swag (T-Shirts, Notebooks, Pens, etc.) - Submit at least 50 BUSINESS DAYS* before you need to start using the final files.
Videos - Submit at least 50 BUSINESS DAYS* before you need to start using the video.
Examples: Event highlights, ministry highlights, testimonies.
A note on videos: this turnaround time is needed due to the planning involved in coordinating videographers and photographers to produce a quality-looking video. Video requests are subject to approval and availability of personnel.
Website Updates - Submit at least 10 BUSINESS DAYS* before you need the change on the website to take place.
Examples: Outreach sign ups, opportunity sign ups, edits to webpages, etc.
Other – Since this is an undefined project category, your deadline may not be guaranteed, but submit these at least 18 BUSINESS DAYS* before you need to start using the final files. Please request these projects as far in advance as possible.
*Please reference the table below for the earliest available date you can have a project in hand.
Earliest Available Dates for Projects
The dates below are calculated from today's date.